Admin access only
This console is for org admins. If that should be you, ask an existing admin to set your role to Admin from here (People tab), from the Leaders Workspace, not this page.
Admin The 5 troops together, the same numbers each group's own Dashboard shows, rolled up troop-wide. Music, General and Social Media aren't scouting troops, they each have their own tab here, Music's roster also shows on the Roster tab (General and Social Media have none), and their money lives on the Finance tab instead, alongside the full accounting picture.
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Active members by group
Fee collection by group
By group
| Group | Active | % of Troop | Attendance (30d) | Fees Collected | Net Income |
|---|
The exact same calendar every leader sees on their own Shared Calendar tab, anyone approved can add to it. Music's own Event Calendar bookings show up too, as a read-only marker.
Every open change request, org-wide. As an admin you can act on any of them, not just entries you created.
One accounting system across every group: the 5 troops' own Finance ledgers, plus Music's, General's and Social Media's, and the bank. Nothing here duplicates a group's own Finance tab; it reads the same entries every group already writes.
Where the money is right now. The bank is whatever you last recorded from the bank app (Bank tab), plus or minus cash groups moved in or out since. Each group's cash box is kept by that group on its own Finance › Cash Box tab. Income and expenses are every group's activity this month, they don't say where the money sits.
Group cash boxes
| Group | Cash in box | Opening balance | Last counted | Moved to bank (since opening) |
|---|
Bank opening balance
What the bank account had on the day you started recording. After that, use the Bank tab to record what the bank app shows.
By group
| Group | Income | Expenses | Cash box over / short | Net income |
|---|
Every transaction
Every month, newest first. The Month and Year above only change the net income totals and the By group table.
Open the bank app, see what the account has, and record it here. You don't need to know every transfer, the system compares it with what it expected (the last recorded amount, plus or minus cash groups moved in or out since) and keeps the difference. That difference shows up in net income as its own line, "Unexplained bank difference", never mixed into a real category. If you find out what it was, add it as a normal ledger entry before the next bank check.
Bank history
One row every time someone records the bank balance.
Every time a group counted its cash box, from every group, and whether it matched. A box that's often short is worth a conversation.
Older bank adjustment entries
From before the cash box, when the old bank check (then called Reconcile) posted a correcting entry into a group's ledger. They're still real ledger entries.
Every change to money anywhere, recorded automatically: ledger entries, cash box records, bank balances and the bank opening balance, added, edited or deleted, with who did it and exactly when. Nothing here can be changed or removed.
Every report in one place: each group's own reports, plus the org-wide ones. Need a span of several months instead of just one? Choose "Custom range…" at the bottom of the Month list below. Full Roster, Vendor Directory, Sponsors, Community & Church Contacts, and Credentials aren't period-dependent, so the picker doesn't affect them either way.
Full Accounting Report
Everything in one document: bank balance and the last bank check, every group's cash box, total money, net income, and the full by-group breakdown.
Bank & Cash Boxes
Where the money is: the bank and every group's cash box today, every bank balance recorded in the period, and every box record (openings, counts, money moved to or from the bank).
Finance Activity Log
Every change to money in the period, across every group and the bank: what was added, edited, or deleted, by whom, and exactly when.
Monthly Fees
Every active member across the 5 troops, with their group, paid status, and amount.
Attendance
Every active member across the 5 troops, with their group, attendance count, and rate.
Curriculum
Every troop's meeting plan for the period, one page per group.
Full Roster
Every active member of the 5 troops and Music (General and Social Media have no roster), plus every approved leader, with full contact and emergency-contact info. Not period-dependent.
Vendor Directory
Every group's own vendors, plus every shared vendor and which groups it's shared into. Not period-dependent.
Music Finance Report
Music's own income/expense ledger for the period, income vs. Band Payouts, Transport, and every other category.
Music Event Report
Every booking in the period: client, type, attendees, amount received, payouts, and net.
Maintenance Report
Every maintenance record Music logged in the period: item, vendor, cost, and who logged it.
Inventory Adjustments Report
Every dated quantity change Music logged in the period: item, before/after count, reason, and who logged it.
Content Calendar Report
Every piece of Social Media content scheduled or posted in the period: title, platform, type, and status.
Social Media Finance Report
Social Media's own income/expense ledger for the period, by category, with totals and net income.
Credentials Report
Every login Social Media has stored, in full. Not period-dependent.
Sponsors Report
Every sponsor and prospective sponsor Social Media has on file, with contact info, type, and status. Not period-dependent.
Community & Church Contacts Report
Every clergy, organization, school, media, and government contact Social Media has on file. Not period-dependent.
Meeting Notes Report
Every board meeting General logged in the period, with its title and full notes.
Every troop's next planned meeting, at a glance.
| Group | Next Meeting | Theme | Activities | Materials Needed |
|---|
Music isn't a scouting troop, so it's not part of the Overview rollup above. This is its own equivalent. Its reports live in the main Reports tab, alongside everyone else's.
Income vs. payouts
Last 6 months, completed eventsTop band members
Bookings by type
Needs completion
| Date | Client | Type |
|---|
Upcoming events
| Date | Client | Type |
|---|
Every group's roster together, including Music, plus every approved leader/admin from the Leaders Roster (General and Social Media have no roster). Filter down to what you need.
| Member ID | Name | Type | Group | Phone | National ID | DOB | Emergency Contact 1 | Emergency Contact 2 | Allergies | Notes | Status |
|---|
Upload a file once and tick which of the 5 troops it should show up for, instead of it belonging to just one group. Each sees it on their own Library tab, under Shared Library. Music and General don't have a Library tab, and Social Media's Library holds only its own files, so none of them are an option here.
Upload to Shared Library
| Title | Groups | Type | Uploaded | Uploaded by |
|---|
Social Media isn't a scouting troop either, so it's not part of the Overview rollup above. This is its own equivalent, including its Public Relations tab (Sponsors, Community & Church Contacts). Its reports live in the main Reports tab, alongside everyone else's.
Income vs. expenses
Last 6 monthsContent by status
Content by platform
Credentials vault
Needs posting
| Date | Title | Status |
|---|
Upcoming content
| Date | Title | Platform |
|---|
Sponsors by status
Sponsors by type
Recent sponsors
| Name | Status | Added |
|---|
Recent contacts
| Name | Category | Added |
|---|
General isn't a scouting troop either, so it's not part of the Overview rollup above. This is its own equivalent, covering its Meeting Notes and Finance. Its reports live in the main Reports tab, alongside everyone else's.
Income vs. expenses
Last 6 monthsAdd a vendor once and tick which group(s) it should show up for, instead of typing it separately into each group's own Vendors tab. Each still sees it there, under Shared Vendors. Music's Inventory Maintenance Log can pick it too.
| Name | Category | Phone | Groups | Added by |
|---|
Approve who gets into the Leaders Workspace and which groups they can access, Music, General and Social Media included, same as any troop. Admin is the one flag that also grants full access here and to the accounting system on the Finance tab.
People
| Name | Role | Groups |
|---|
Every login and logged action across the workspace, inferred from each table's own record of who last touched it. Not every possible click, but every meaningful change: attendance taken, curriculum planned, finance logged, fee payments recorded, roster members added, cash box records, bank balances, and sign-ins. For every edit and delete on money, see Finance › Activity Log.